Outsourcing Your Back Office Remotely
Since the start of the pandemic, it seems everything has found a way to go virtual. This can be a blessing and a curse for working with your accounting. It’s important to understand how to navigate this new world so that you get the services you need from your accounting firm.
Nearly Everything Can Be Done Online
As we’ve learned over the past few years, a wide variety of tasks can be completed online without ever needing to meet with others in person. From ordering grocery delivery to working full time for an employer, it’s hard to think of many essential tasks that can’t be done through the internet.
While this can be convenient, it does come with its fair share of stresses. Scheduling times to connect, ensuring tasks are done on time, and losing the intangibles of in-person communication can all be stressful. If you plan to utilize remote back office services, you should make sure that you plan for specific issues that could arise.
How Remote Accounting Services Work
As the name implies, remote accounting is just like typical bookkeeping and accounting service, except all the work is done virtually. Clients work with an accountant through phone calls, internet connections, and cloud computing. When a client has a question, they can simply reach out to their accountant to have a conversation.
Things to Consider When Choosing Remote Accounting Services
Remote bookkeeping can be a great convenience, but it has to be handled correctly for all parties to benefit. Keep these factors in mind when agreeing to remote bookkeeping with your accounting firm:
- Information security – It is vital to secure your financial information and sensitive business documents. Software programs and online accounting tools typically offer encryption to help ensure that only you and your accountant have access to the files. Each program and tool will have different levels of protection, so be sure to understand what is secure and who can see it.
- Document access and rights – Similar to information security, it’s important to set rules for who can access certain files and who can edit those files. Fortunately, many remote systems allow you to set rights such as “owner”, “editor”, and “viewer” for any given file or report. These settings help ensure that only the right people can make changes while other important parties can view the documents they need to see.
- Contact scheduling – Sooner or later, you’ll need to talk with your accountant. Between emails, texts, and phone calls, you need to know how and when you can get a hold of a person if you have questions. Setting up regular meetings with your remote accountant can save both parties from a lot of headaches.
Benefits of Outsourcing Your Back Office
There are many different advantages to hiring a remote firm for your business. Here are just a few benefits:
- The biggest benefit to opening up to outsourcing your back office is that you can partner with people who specialize in your specific industry needs.
- By outsourcing your accounting services you save on employee perks such as health insurance, sick days, and retirement contributions.
- Remote accounting services can be available at any specific time you may need them, as long as both parties agree to a schedule.
- Remote accounting services save you the time and cost of visiting their office to discuss your finances.
Working with a remote bookkeeper can save you time, money, and stress compared to traditional in person accountants.
Open Up to Potential Outside of Your Local Area
Expanding outside of your current community opens your business up to a partnership that specializes in your business and can help you navigate the intricacies and updates. Finding accounting services that are familiar with the financial eco-system you live in increases the chance that they can find savings you may not have been aware of. They will also be on the front lines of any updates or changes that might come through and help you navigate them.
Working similarly to our in-person services, Knight Home Care Financial can provide clients with remote accounting back office needs. This option can be perfect for busy business owners who find it hard to schedule in-person sessions. It can also be perfect for clients outside our current local radius.
Our team of dedicated accountants can work with you remotely to go over all of your financial documents, answering any questions you may have. We can prepare and file your taxes for you, as well. With our help, you can take care of your accounting easily and remotely regardless of time zone.
Consider Getting Remote Bookkeeping Services
If you feel tech-savvy enough to take on the work, remote bookkeeping could be perfect for your business. The time savings and money savings can make a big difference in your life. More and more companies are offering remote services, and the offerings will continue to improve over time.
Talk to Knight Home Care Financial today to learn more about how we can take care of your accounting needs remotely. Knight has been working remotely even before the pandemic caused everyone to learn how and can easily help make the transition as seamless as possible.
